Printable Layout Planner
Plan a label, sticker or tag sheet: how many fit, what they cost each and what the sheet leaves unused.
At a glance
- What you enter
- Label sheet size, Custom sheet width, Custom sheet height, Label width, Label height, Gap between labels, Printer margin, top, Printer margin, bottom, Printer margin, sides, Price of the pack, Sheets in the pack, Labels you need
- What you get
- Labels per sheet, Cost of one sheet, Cost per label, Label cost per thousand, Sheets needed, Labels from those sheets, Spare labels, Label cost for the run, Packs to buy, Sheets left from the packs you buy, Area of one label, Sheet area that is label, Waste as a share of the sheet
- Formula shown
- Yes, every step, right below your results.
- Cost and privacy
- Free, no account needed, and nothing you type is stored.
See worked examples ↓ Read the FAQ ↓ Share this calculator ↓
Results are estimates for general information only, always verify with a professional or official source before acting on them.
How to use the Printable Layout Planner
- 1 Enter Label sheet size
- 2 Enter Custom sheet width (mm), Only used when the sheet above is set to Custom.
- 3 Enter Custom sheet height (mm)
- 4 Enter Label width (mm), A 2.5 inch label is 63.5 millimetres.
- 5 Enter Label height (mm), A 1.5 inch label is 38.1 millimetres.
- 6 Enter Gap between labels (mm), Most die cut label sheets have about a three millimetre gap in both directions.
- 7 Enter Printer margin, top (mm)
- 8 Enter Printer margin, bottom (mm), Often larger than the top, because the rollers grip the trailing edge.
- 9 Enter Printer margin, sides (mm)
- 10 Enter Price of the pack, The price you paid for the whole pack, delivery included.
- 11 Enter Sheets in the pack
- 12 Enter Labels you need
- 13 Press Calculate. You get Labels per sheet, Cost of one sheet, Cost per label, Label cost per thousand, Sheets needed, Labels from those sheets, Spare labels, Label cost for the run, Packs to buy, Sheets left from the packs you buy, Area of one label, Sheet area that is label, Waste as a share of the sheet, and every intermediate step stays visible under "How is this calculated?"
- 14 Change one number at a time to see what moves the result, that is usually the most useful thing a calculator can tell you.
Worked examples
Real numbers run through this calculator. Open any example to load it into the form above and change it.
A4 label sheet with 2.5 by 1.5 in labels
The standard address label size, sold in packs of 100 sheets.
You enter
- Label sheet size
- 1
- Custom sheet width
- 0 mm
- Custom sheet height
- 0 mm
- Label width
- 63.50 mm
- Label height
- 38.10 mm
- Gap between labels
- 3 mm
- Printer margin, top
- 5 mm
- Printer margin, bottom
- 10 mm
- Printer margin, sides
- 5 mm
- Price of the pack
- $25.00
- Sheets in the pack
- 100
- Labels you need
- 250
You get
- Labels per sheet
- 18
- Cost of one sheet
- $0.25
- Cost per label
- $0.01
- Label cost per thousand
- $13.89
- Sheets needed
- 14
- Labels from those sheets
- 252
- Spare labels
- 2
- Label cost for the run
- $3.50
- Packs to buy
- 1
- Sheets left from the packs you buy
- 86
- Area of one label
- 2,419.35 sq mm
- Sheet area that is label
- 69.8%
- Waste as a share of the sheet
- 30.2%
Twenty one labels per sheet, so 12 sheets for 250 labels at about 1.19 cents a label.
A4 label sheet with small 38 by 21 mm labels
Small product labels for jars and candle lids.
You enter
- Label sheet size
- 1
- Custom sheet width
- 0 mm
- Custom sheet height
- 0 mm
- Label width
- 38 mm
- Label height
- 21 mm
- Gap between labels
- 3 mm
- Printer margin, top
- 5 mm
- Printer margin, bottom
- 10 mm
- Printer margin, sides
- 5 mm
- Price of the pack
- $18.00
- Sheets in the pack
- 100
- Labels you need
- 500
You get
- Labels per sheet
- 48
- Cost of one sheet
- $0.18
- Cost per label
- $0.00
- Label cost per thousand
- $3.75
- Sheets needed
- 11
- Labels from those sheets
- 528
- Spare labels
- 28
- Label cost for the run
- $1.98
- Packs to buy
- 1
- Sheets left from the packs you buy
- 89
- Area of one label
- 798.00 sq mm
- Sheet area that is label
- 61.4%
- Waste as a share of the sheet
- 38.6%
A much larger grid, so the cost per label falls well below a cent and the run needs only a few sheets.
A tight margin inkjet
The same small labels on a printer with a fifteen millimetre bottom margin.
You enter
- Label sheet size
- 1
- Custom sheet width
- 0 mm
- Custom sheet height
- 0 mm
- Label width
- 38 mm
- Label height
- 21 mm
- Gap between labels
- 3 mm
- Printer margin, top
- 5 mm
- Printer margin, bottom
- 15 mm
- Printer margin, sides
- 8 mm
- Price of the pack
- $18.00
- Sheets in the pack
- 100
- Labels you need
- 500
You get
- Labels per sheet
- 48
- Cost of one sheet
- $0.18
- Cost per label
- $0.00
- Label cost per thousand
- $3.75
- Sheets needed
- 11
- Labels from those sheets
- 528
- Spare labels
- 28
- Label cost for the run
- $1.98
- Packs to buy
- 1
- Sheets left from the packs you buy
- 89
- Area of one label
- 798.00 sq mm
- Sheet area that is label
- 61.4%
- Waste as a share of the sheet
- 38.6%
The wider margins drop a row and a column, which is the difference between a sheet that works and a sheet that does not.
Guides that go with it
Standard Paper Sizes for Crafts and Handmade Projects
If you are pricing a paper project, the honest headline is this: most small handmade paper projects cost somewhere between a few dollars and about $30 in materials, and a bigger run of cards, journals...
The Complete Handcraft Measurement Guide for Beginners
If you are new to crafting, measuring is usually the first place things go sideways: a cut is 3 mm short, two "identical" squares are not identical, or a pattern that looked fine on paper does not fit...
How to Avoid Wasting Materials When Making Crafts
Most craft waste is not caused by clumsy hands. It is caused by decisions made before you pick up a tool: buying too much, cutting before measuring, or starting a project with no plan for the offcuts....